How to Pick the Best Copier for Your Business

How to Pick the Best Copier for Your Business

Business copiers offer a number of advanced features today. Considering the numerous options available in the market, choosing one can be a difficult task. But don’t worry; we are going to make it easy for you. Follow our guidelines, and you should be able to select the best copier for your business.


What do you want a copying machine for? Just for copying, or do you want the equipment to help you with other things as well, such as stapling, binding, saddle stitching, and even printing and scanning? Separate your targeted uses into must-haves and wants, and begin your search for a model that offers most of your desired features.

Printing Volume

How much would you use the copier? Will you only be printing a few pages or hundreds of them every day? Also, how many of your employees would be using the machine? Paper capacity is specified, using ’trays’ and ‘cassettes’. A basic model can handle 100 sheets in the tray, and 250 sheets in the cassette. An advanced model can accommodate 500 and 200 sheets in the tray and cassette, respectively. So a high-end copier can handle larger volumes much better than a low-end model.

Print Speed

A basic model can print out around 22 pages in a minute. Advanced copiers offer better speeds, and can produce around 100 copies per minute. Warm-up requirements have also reduced, so average speed for the ’first copy out’ can be as low as 3.5 seconds.

Graphic Capabilities

A copier that offers graphic capabilities has five color management and the highest resolution; the standard is 2400 x 2400 dpi. Such models produce a more reliable copy of the source material, irrespective of the source. However, a basic model offers a lower resolution and quality.

Analog and Digital Models

Analog copiers are becoming obsolete and usually used as backups. Digital models are a better choice in terms of quality and productivity. Plus, a digital copier includes additional capabilities for delivery, scanning, and faxing. Many of these models also offer bulletin storage up to 80 GB.

In terms of resolution, an analog machine is specified by 600 x 600 dpi. A digital copier has a resolution of around 4800 x 600 dpi for a basic model because of its graphic rendering capabilities. Also, a digital copier allows a document to be shrunk or magnified to any size. For an analog machine, zoom thresholds are usually limited to certain values, often around 50% and 200% only.

Monochrome and Colored Copiers

A digital copier is available in several types. A monochrome digital copier is an inexpensive option that offers only straightforward features like copying, scanning and faxing. Graphic editing features are often not included. The print speed of a monochrome copier is between 30 and 140 paper per minute. A colored copier costs around 20% to 30% more than a monochrome model. Print speeds are around 40 to 90 paper per minutes.


A monochrome copier costs between $2300 and $16000, whereas colored copiers start from around $23,000 and can go up to $50,000.

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