How to Pick the Best Multi-Function Printer for Your Business

How to Pick the Best Multi-Function Printer for Your Business

Choosing a printer for your business can be quite a task because there are so many things that you need to consider. You need to take care of the technology and functions that will work in the favor of your business. Another important thing that you need to take into account is your budget because that will help you to decide on the extra features that you can get. Let’s have a look at this small guide that will help you pick the best printer for your business.

Inkjet, Laser, LED, or Solid Ink?

The kind of printer that you pick should be based on your usage. For example, if you usually print text and no graphics, then an LED printer or a monochrome laser will suit your needs more. However, if you need to print a lot of graphics or logos for your business, you should consider getting a color laser as it gives smooth and accurate image prints.

Don’t Get the Cheapest Printer on the Market

An important thing that you need to know is that the cheaper your printer e, the higher will be the cost of replacing the toner or ink. The only reason why some people opt for a cheap printer is that they don’t print that often, however, since you are picking one for your business, it is better to invest in a high-quality one.

See If It Can Handle the Load

The first thing that you need to take into account is the number of papers that you will be printing in a day and the number of people who will be using the machine. One great way to evaluate the print volume is to see how often you need to refill the paper tray.

Single-Function or Multifunction?

If you will be the sole user of the printer, you won’t need a multifunction printer (MFP). However, if your work requires a lot of printing, scanning, and faxing, it may not be a wise decision to rely only on one machine. If you have to scan hundreds of pages, it may be a good idea to get a scanner with its own ADF.

Calculate the Costs

Over time, you will increase the cost of the printer with its replacement ink and toner supplies. In order to make sure that you stay within the budget, it is important that you research the price and extra costs first.

Extra features

If you are thinking of buying a multifunction printer, it is important to know all the printer codes. Let’s have a look at them:

  • D stands for double-sided printing.
  • E stands for HP ePrint.
  • H for High-capacity
  • L for Light
  • M for Macintosh
  • P for Personal use
  • ph+ for Paper handling
  • S for a Paper Stacker,
  • T for an additional paper-tray
  • V for 11-inch wide paper path
  • W for built-in wireless network card
  • X for combination duplexing
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