How to Pick the Best Multi-Function Printer for Your Business

How to Pick the Best Multi-Function Printer for Your Business

Business printers are available in a huge variety in the market, ranging from simple inkjet printers to advanced laser ones. So, if you are buying one for your company, there is a lot to think about. We’ve listed down several factors which you should consider, before coming to a decision.

Printer Types

Laser and LED

LED and laser printers are the most popular choice for a business printer. The two are similar and use light to project the image on a drum, resulting in a high level of printing quality. Laser printers are fast and reliable and can last several years.

While maintenance costs are less because toner is inexpensive compared to other print options, the upfront costs are high. Plus, laser and LED printers aren’t suitable for printing photos.


Inkjet printers are more suitable for home offices, but some small businesses use them too. These printers print the image through liquid ink. Since the print quality is high, inkjet printers are often used for flyers, brochures and other graphic containing documents. However, speed is significantly slower when compared to laser printers.

Inkjet printers are available for a low price; replacing ink, later on, is expensive.

Wired and Wireless Printers

Wireless printers are more convenient, flexible, can easily be installed, and can be integrated with mobile devices. However, wired printers are faster, more reliable and offer greater security. If your business is large, you may want a wireless printer that offers mobile printing and can be connected to a mobile device through Bluetooth or Wi-Fi. But, if you are small or medium sized enterprise, then wired printers would be fine as well.

Color and Monochrome

If you only print letters, memos, and spreadsheets, then a monochrome printer should work for you. However, if you want to print custom logos, graphics, and other visuals, then you would need a colored printer. Monochrome printers are available for a lower cost, and less expensive to maintain.


Do you want to share the printer with your employees? For this, it should be connected to the office network so that it can communicate with all laptops, desktops and mobile devices. You can connect a printer to the office network in two ways. The first is to buy a printer that offers built-in networking features. Another option is to connect the printer to a print server. Networking printers cost more than standard models.


A basic inkjet printer, suitable for a home office, is priced between $150 and $300. Colored laser printers start from $300, and can go up to $10,000 or more. Laser printers suitable for small offices cost around $750.

Leasing vs. Buying

If you want to save upfront costs, you can lease printers. Later on, you can easily trade the device for an updated model. But leasing incurs more costs in the long run. Generally, payments are spread out between 12 and 60 months; if the term is long, payments are smaller, but you end up paying more.

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