As our world is going more and more digital, each organization is becoming more aware of “virtualizing” their data and shifting it on a network to give broader access to the data to the people involved in the company. Every day, a huge amount of data is transferred digitally and shared among users. This data is the bread and butter of many businesses; it includes their client data, employees’ data, various organizational details, policies, intellectual properties and confidential information. There is no doubt that the digital world has made things very easy for everyone, but just as resourceful technology has become, it also comes with an ever-present threat of malfunctioning, virtual damage, and human error. Such possibilities make the organizational data vulnerable to loss and corruption. Above all, the internet has made things more complicated as it opens your world to almost everyone out there and increases the chances of anyone intruding or sending malicious attack towards your network. This can cause serious damage to your system and the data stored in it.
Data loss in today’s digital era is one of the biggest problems faced by businesses, where data either is corrupted due to careless activities or is stolen by outsiders for various purposes. Companies do not have any other choice but to follow the digital trend, but they are also at risk of data loss all the time if careful practices and strategies to prevent data loss are not implemented. Here is a list of things businesses or anyone with valuable data in their system can do to prevent data loss.
Creating a backup of your data is an unspoken rule, which should always be followed. No system should work without having a proper backup for the valuable data present in it. At times, creating one back up is not enough because every machine and software is prone to damages, which is why it is essential for businesses to create multiple backups of their data on cloud drives, portable drives, password protected third party storages and in paper form of course.
Using an antivirus and antimalware software
One of the main reasons why data is lost is due to foreign invasion through different networks on your system. Computer viruses, malware, spyware and other malicious intrusions easily get an access to your system if your system is not properly protected. The internet is like an unfiltered street where anyone who passes through it, is bound to get infected, which is why companies with strong data security have highly protective antivirus and anti-malware software installed in their system which is always updated and running.
Purpose of data encryption is to secure the data saved on your system and to safely transmit it over the network without intruding parties getting access to its content. Every organization should store their data on their system in an encrypted form so confidential details cannot be decoded if stolen.
Using power backups
Electrical fluctuations can directly affect your system and cause it to stop working with all your data inside it. Even if your area does not face power shortages or fluctuations, you should always backup your systems with an uninterrupted power supply so it does not cause any damage to your hardware or the files inside the system.