Regular Data Backups: Why You Need Them and Which Types are Best

Regular Data Backups: Why You Need Them and Which Types are Best

What do mom and pop businesses and huge companies have in common? If you answered “They should both backup their data on a regular basis,” give yourself a gold star! In fact, when you start to research this topic more thoroughly, it is safe to say that backing up data regularly is the most important thing company owners can do.

With this point in mind, let’s start by looking at some of the key reasons why businesses should back up their data, as well as the benefits for doing so. Then, we can get into the nitty-gritty of which types of backup services are best.

Cyber Criminals Never Sleep

Here’s a concerning fact: your company’s network is vulnerable to attacks pretty much every day. As Microsoft and Cisco noted in a report, cyber attacks are on the rise and are impacting businesses of all sizes. More specifically, a 2019 Annual Cybersecurity report by Cisco notes that there has been an alarming increase in ransomware and other forms of cyber attacks. While email appears to be the preferred way for cybercriminals to do their dirty work, modular threats are also a concern—this is when malware can be modified to do even more damage once it has infected a company’s system.

Clearly, if you are looking for the Number One Reason to perform regular backups, protecting your company’s sensitive data is definitely at the top of the list. If you fall victim to a cyber attack, your company may lose more than money and data—it can also impact the morale of your team and may lead to a ding in your hard-earned reputation for reliability. As for other reasons you should perform regular data backups, please consider the following:

24/7/365 Data Access that is Cost Efficient

When you use a data backup service, especially one that is cloud-based, you can typically access your data anytime you wish—this does depend on the level of service that you have, but in general, your data is far more accessible. Copies of your data are kept in a number of secure locations, so all of the info will be protected in the event of an attack. In addition, a cloud backup system can help you save you a lot of money because you are not building and maintaining your own technology.

Protect Your Customers’ Private Data

In addition to backing up your company’s sensitive data, it is also important to protect your customers’ confidential information, including credit card account numbers, addresses, dates of birth and more. Also, if you collect data for your customers, you must be able to retrieve this information for them. Regular backups will help ensure that your customers will stay protected.

Keep Your Company’s Data Safe Too

In order for your company to succeed, you must have access to crucial data at all times. Database backup is vital because it offers protection from the loss of data that can disturb the operations of your business; if your company is hit by cybercriminals and/or malware, you can still access your data in the secure locations. Additionally, backups are crucial in restoring computer devices during disaster recovery. It also restores information after files are corrupted or deleted.

Now that we have a good handle on why it’s so important to regularly backup your company’s data, let’s look at which types of backup services are best—and what you can go ahead and skip doing.

Full Backups: The Closest Thing to Copying

If you want to keep things simple, a full backup with a backup software suite is the best scenario. A full backup will create an image or a file that represents everything on and about your computer. This file is essentially a clone of your computer, and it can be “unpacked” to recreate your computer when the backup took place.

Incremental Backups for Gradual Changes

After a full backup, an incremental backup will save any changes that take place afterwards. For instance, if you create a full backup on Monday night and run an incremental backup on Tuesday night, the changes made on Tuesday will be added. On Wednesday night, the changes made on Wednesday will be added. This is a good option if your business makes rapid changes to critical files that must be saved quickly. Incremental backups are faster than full backups, and place networks under less stress.

Differential Backups for Mass Changes

Similar to incremental backups, a differential backup handles changes to the full backup. The difference is that differential backups look at anything that has changed since the last full backup. In other words, instead of adding pieces of backups on Tuesday, Wednesday, and Thursday, this process will check the backups against whatever was in the original backup.

Which Type of Data Backups Are Best For You?

Small businesses and home offices will be fine with full backups. Backing up your entire drive, even up to a terabyte, overnight is easier to manage when there is no one on a given computer for hours at a time.
If your business has shifting schedules and users on at all times, or if you’re using a server that has constant access, differential backups with weekly or monthly full backups should work just fine.

For businesses that want to save changes early and often, use incremental backups. If you’re still not sure which types of backups are best for your business, contact Crumbacher for system analysis and tailored tech services.

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